Using the NSOE Portal
The Portal is used by guardians who do not have any access to the Family Access module of the software. There are actually two parts to the Portal, the first is the Account Request, and the second is the Enrollment Access page. In order to get access to the Portal, they have to fill out a brief online form where they will enter some of their contact information including their Email address. The Portal’s account login is based on guardian Email addresses.
Through the Portal, guardians will only be able to fill out Enrollment Applications or view previously submitted ones. The user completing the application will be considered the Primary Guardian of the Students they submit applications for. Once applications are submitted for processing, guardians cannot make any changes to the data they entered. The application will be locked except for viewing and printing purposes.
New Student Enrollment Portal: Account Request
This is the Portal Account Request page. This page can be accessed by using the regular URL for the database, and replacing “seplog01.w” with “skyenroll.w”. This should be the URL linked to from a district’s website for guardians interested in filling out the Enrollment Application.
If the Google Translator was turned on in the Enrollment Portal Configuration, it will appear in the top right corner of the page. Click the drop down and select the language to translate the page into. There will then be a button to display the site in the original language.
In the blue box spanning the width of the page, you can see the information typed into one of the text areas in the Enrollment Portal Configuration screen.
**Enter Legal First Name: This is the legal first name of the person requesting a Portal
Account to enroll new students.
**Enter Legal Last Name: This is the legal last name of the person requesting a Portal
Account to enroll new students.
Enter Legal Middle Name: This is the legal middle name of the person requesting a Portal
Account to enroll new students.
Enter Legal Name Prefix: The user can select the appropriate legal prefix for their name.
Enter Legal Name Suffix: The user can select the appropriate legal suffix for their name.
**Enter Email Address: The guardian needs to enter a valid email to have their account information sent to. This will also be their login name for the Portal.
**Re-type Email Address: The Email entered above must be reentered here as an exact match. If it does not match, the Account Request will not be processed. They will receive an error when trying to submit the request.
**Enter Primary Phone Number: The guardian must enter their primary phone number, which will also become the primary phone number of the first family of the students they submit Enrollment Applications for.
The CAPTCHA verification will show at the bottom of the page if it has been turned on in the
Enrollment Portal Configuration.
Click here to Submit Online Enrollment Account Request: Once the form is filled out, click the button to complete the Account Request.
If a required field is missing, an error will display and the request will not be completed.
If the Email entered is linked to an existing guardian with an active Family Access account, they will receive the above message after clicking the button. This will not happen for Family Access users whose accounts are inactive.
If the form was filled out completely and there were no issues with matching data, the above message will appear. Click OK to complete the Account Request, or Back to make changes
to the information entered.
As indicated, an email will be sent to the email address entered with directions on how to complete the Student Applications.
After clicking OK, the above confirmation message appears. Click OK on this screen to refresh your page. The regular Login page for the Portal will then load. This is the same URL that will be included in the email sent to the guardian.
New Student Enrollment Portal: Login
This is the New Student Online Enrollment Portal Login page. This page can also be accessed with a slight change to the regular URL for the database, replacing “seplog01.w” with “sfemnu01.w”. Users can use their emailed credentials to access the NSOE Portal through the district’s main login page (All Areas), or the Enrollment Access one. A Family Access user will not be able to use their account info to log into the Enrollment Access area.
**Login ID: This is the guardian’s email address used when they requested their account.
**Password: This is the Password provided in the Account Information email that the user received.
Sign In: Click this once the account information has been entered to access the NSOE Portal.
Forgot your Login/Password?: This will allow the user to request a new Account
Information email to be sent if they forgot their password.
New Student Enrollment Portal: Overview
The first time a guardian logs into the Portal, they will be taken directly to the Application Form. This is the form to be filled out with the new student’s information. If a guardian logs in for the first time after a previous application has been denied and they have no other pending applications, they will see this page with a red message in the upper left corner notifying them of the denied application.
In the upper right corner, the name of the guardian logged in is shown next to the Exit
Below that, the Google Language Translator is available. Selecting a different language from there will translate all buttons and text into that language.
When the page is translated, there is a bar at the top with a button to return the page back to its original language.
In the above example, the Skyward image displayed directly above the phrase “New Student
Enrollment: Application Form” is the image that was uploaded in the setup.
Save and Continue to Fill Out Application: This button will save the data filled in so far, and keep the screen open to allow the guardian to complete it.
Save and go to Summary Page: This button will save the data filled in so far and take the user back to the Portal’s main page.
Print Application: This button will send the page to the guardian’s printer.
Note: This will not run a process to a print queue and generate the form in a .PDF. It functions just like clicking print from the browser.
Leave WITHOUT Saving: This button will take the user back to the Portal’s main page and not save any data entered into the form before doing so.
These buttons will also display at the very bottom of the form.
The area below the buttons displays part of the text that was entered during the setup. The display properties (font size, color, and background color) of this area and the others were set up in the Configuration. This should display instructions for the guardians, and give them any necessary reminders.
Creating and Submitting a New Student Enrollment Application
As previously noted, the first time a user logs into the Portal, they will be taken directly to the Application Form. A guardian who has at least started an Enrollment Application and is logging into the Portal to start a new one will have to click on the Click to Enroll Additional Student button from the “New Student Enrollment Applications: Summary Page.”
The information at the top of the Application Form was discussed in the “New Student
Enrollment: Overview” section of this document.
With the Application Form split into the different steps, it is important to know that guardians will only be able to have one step expanded and available for editing at a time. The currently active step will have the Save and Save and Collapse Step buttons active at the top of the section. If no step/section is in Edit mode, then the Edit and View Only buttons will be active. When one step/section is in Edit mode, the other sections will have the View Only button active so a guardian can review those sections while editing another.
Step 1: Student Information
The next area is where the guardian begins entering the data for the student. The fields available, and those marked as required, will vary from district to district since they are based on options set in the Configuration.
At the bottom of this section, some fields that will make up the student’s Entry record can be found. A guardian also has space in the Additional Information field to leave a note for the office to see as they process a student’s application.
A guardian will then have to click the Complete Step 1 and move to Step 2: Family/Guardian Information to move on to adding the Family details. If the guardian does not wish to move on to the next step, they can click the Complete Step 1 Only button. Both buttons will scan through the fields for Step 1 and verify that all required data has been entered.
If something was missed, a screen listing the missed fields will display, and the field(s) will be highlighted with a red box. Click OK to close the box and fill in the missing data. Then click one of the Complete Step 1 buttons.
As a step is completed, a Date Completed will show to the right of the collapsed step. If the guardian clicks the Edit button for that step, the Date Completed will go away until they click one of the complete buttons again.
Step 2: Family/Guardian Information
Some of the fields will be filled in for this guardian since it pulls the data from the form the guardian filled out when requesting the Portal account. Everything except the email can be updated from here.
Upon clicking the check box to add the guardian as an emergency contact, this guardian’s information will show in that portion of the application form.
If a guardian is creating an additional Enrollment Application form, meaning they have already submitted one and have started a new one, the first family information will merge into the Family and Guardian fields; however the fields can be updated after they have merged in. There are a couple of fields that may have to be updated such as Relationship to Child.
If a guardian has submitted multiple Enrollment Applications and is now creating another
one, the family information that will merge is based on the first Enrollment Application that is submitted, not the most recent.
If there are other guardians within this family (at this same address), click the Yes, I want to Add another Legal Guardian who lives at this address button at the bottom of the section. Notice the slightly thicker blue box around the guardians in this first family.
If there are additional Families that need to be attached to the student, click the Yes, I want to Add a Legal Guardian who lives at a Different Address button in the bottom left corner of the Family/Guardian Information Section. By clicking this button, the guardian will then be able to fill in the new family’s information.
Step 2A is to fill in the fields for the new family. This can be repeated to add as many families as needed for the student. Notice at the top of the screen, the blue box that is around the first family can be seen, and a new purple box is around this new family. Each different family added will have a new color around the guardians to help keep them visually separated.
If the new family was added in error, click the Remove this Family button to delete the record. Just like with the Primary family/guardian, additional family members can be added by clicking the Yes, I want to Add another Legal Guardian who lives at this address button at the bottom of Step 2A.
The above confirmation screen will display after clicking the Remove this Guardian and the
Remove this Family buttons respectively.
A Remove this Guardian button will display above all guardians in a family with more than one guardian in it.
Once all the Family/Guardian Information has been entered, the guardian completing the application needs to click either the No, Complete Step 2 and move to Step 3: Medical/Dental Information button or the No, Complete Step 2 Only button to complete the step.
Step 3: Medical/Dental Information
For this step, any fields that would show on the Emergency Info tab for the student will be available for the guardian to fill out depending on how the district set up their fields in the Enrollment Portal Configuration. If the district had none of these fields selected to be displayed, this whole section is ignored, and Step 3 would show as Emergency Contact Information.
Step 4: Emergency Contact Information
Any Guardians that had the checkbox marked to add them as an Emergency Contact during Step 2 will show automatically in this section and their contact information cannot be updated here. It will have to be updated in the Guardian portion of the form.
If contacts other than a guardian need to be entered, click the Yes, I want to Add another Emergency Contact Record button in the bottom left corner of the section. This will add another set of Emergency Contact fields to be filled in.
If an Emergency Contact record is added in error, the Remove this Emergency Contact
button can be used.
Upon clicking the button, the above confirmation box will display. Click Yes to remove the
Emergency Contact, or No to cancel the request.
After clicking the either the No, Complete Step 4 and move to Step 5: Additional District Forms button or the No, Complete Step 4 Only button the next step will become available (as long as Steps 1 through 3 are also marked complete).
Note: The No, Complete Step 4 and move to Step 5: Additional District Forms button will not be available if no Custom Forms have been set up for use in the application. Likewise, Step 5 will not display at all.
Step 5: Additional District Forms
In this optional step (it depends on how the district set up the configuration), the user can click on a Form button to fill in the data on the form. In the example above, clicking the AUP button will open a screen for the user to access the form.
The guardian can then fill out the form and click the Save button.
The step will then be marked as completed. If it was not filled out and the guardian plans to come back to it, they can uncheck the box showing it as completed.
Note: If multiple forms are setup, they do not have to be completed in the order they are listed on screen.
If the Complete Step 5 button is selected without all the forms being marked as completed beforehand, the above error message will display.
After all of the Additional District Forms have been marked as completed, the guardian can mark Step 5 complete.
Submitting the Application
When all steps are complete and are showing a Date Completed, the Submit Application to the District button will be active at the bottom of the screen.
Before submitting, guardians should review all parts to make sure the information is correct. Once the application is submitted, they cannot make any changes to its content. They would have to contact the district to notify them of the inaccurate information.
The above confirmation screen will display after clicking the Submit Application to the District button. Click Submit Application to complete the process, or Cancel and Keep Screen Open to still have the ability to review and update the application.
The above screen will display after clicking Submit Application.
Once in the New Family Access, users will have a link on the left side to access New
Student Online Enrollment. Clicking there will open the Portal screen discussed previously.