Online Professional Leave Forms

Online Professional Leave Procedure

Professional Leave forms for all employees are now online using the Informed K-12 system.  Printed forms are no longer available.  The Online Professional Leave Form can be found on the District’s Intranet site or by following this link:

https://tinyurl.com/prof-leave-form

IMPORTANT FACTS FOR THIS PROFESSIONAL LEAVE:

1. The online professional leave form includes pre-trip approval and post-trip approval processes within a single form.  After Pre-Trip approval process, the form will be routed back to the requesting employee via email to hold until the event is completed. The email notification with ACTION REQUIRED in the subject will contain a link to complete the post-trip reimbursement information.  You must access the form after your professional leave to complete the reimbursement process.   

2. Requests for Caseload Workdays are completed on a separate form found on the Intranet Site.  

3. Approvers and reviewers can send this form back to the requesting employee for more information.  Employees will be notified if a form requires additional actions. 

4. If there are no reimbursable expenses, the form will be completed after the Pre-Trip actions by the Administrative Assistant.

5. Contact your building/department administrative assistant with questions regarding the online form. 

Pre-Trip Professional Leave Actions  

1. Click the link on the Intranet site or https://tinyurl.com/prof-leave-form to launch the form.  The form will prompt you for your name and email address. 

                        **Please review your email before clicking “Go to Form”.

5. Click “Go To Form” to start the form.  
   1. Fields in red are required.  
   2. Attachments are required for Pre-Trip and Post-Trip actions.  You can submit multiple attachments using the same field. 
6. Complete all parts of the Pre-Trip Form and click “Sign Here”.  
7. Click “Complete Form”
8. After clicking “Continue”, you must choose your respective employee group, which determines how the form is routed to the correct approvers.  If you do not see your employee group in the list, click “Not Listed” to route the form to your building administrator.  

***After step 5 is completed, the Pre-Trip approval routing process takes place.  The form will be routed back to you via email upon final approval for the Pre-Trip.  Please keep the email notification with ACTION REQUIRED in the subject line. 

•  Reimbursement only: you will access this email message after your trip to complete the Post-Trip actions. 

Post-Trip Professional Leave Instructions -  Reimbursement Only

1. After the Pre-Trip actions have been completed and approved, the requesting employee will receive an email from Informed K-12 with a subject starting with “Action Required”.  It will look similar to the example below.  This is the message that will allow you to complete the Post-Trip Actions. 

2. Click “View Your Form.
   1. If you cannot find the email message for this step, please email [e-mail] to submit a ticket.  A reminder message will follow. 
3. Complete the Post-Trip fields.
4. Attach the required documents.  Multiple documents can be attached from the same field (i.e. lodging receipt and tolls). 

5. Click “Complete Form” when all the required fields have been completed. 

***Upon completion, the form will go through the Post-Trip approval process.  PLEASE NOTE that approvers can return this form to the requesting employee for further information or missing fields.  You will be notified via email (from Informed K-12) that more action must be taken.

Upon final completion of the Post-Trip actions, the requesting employee will receive confirmation that the form is completed.  The District’s Accounts Payable office will receive notification to process the reimbursement.